Choosing to upgrade your access control system? Or adding a brand new one to your premises? Our clear step-by-step guide explains the entire installation process in 7 simple steps:

  1. Choosing Your Supplier
  2. Discuss Your Access Control Needs
  3. Create a Plan for Your Site
  4. Installation Day
  5. Testing the Systems
  6. Completion, Handover and Training
  7. Ongoing Service and Maintenance

 

Before You Begin 

Before getting quotes for your access control, work out what your business really needs from the system. This not only makes the process smoother but can also help you avoid paying for features you don’t need.

Think about how your premises are used and how an access control system will help. These systems affect how people enter and exit your building. Some users may need access to all areas, while others may need limited access. Knowing what permissions your users will need will help you choose the right system and setup.

Ask yourself these questions:

  • Who will use the system most?
  • Will user permissions need to change often?
  • Will the system protect assets, data, or both?

 

Adding to an Existing System 

If you’re upgrading, clearly describe what your current system does and how it works to your installer. Adding new features to your existing system might affect your options or how well they work with what you already have.

 

Creating a System From Scratch 

Starting fresh gives you the most flexibility for your access control system. It lets you pick the tools and features that match your needs best, without restrictions. A new system is also easier to update later, so it can grow with your business should your needs change.

 

Basic Types of Access Control 

There are a few main types of access control, each offering different levels of security and flexibility. To get an idea of what you might need, consider the following access control types:

 

Discretionary Access Control  

The owner or manager of the system decides who can access certain areas. It’s flexible and easy to manage but may be less secure in larger settings.

 

Role-Based Access Control 

A role-based system gives access based on job roles. For example, only staff in HR might access employee records. It’s great for larger businesses with clear staff roles.

 

Rule-Based Access Control  

This type uses preset rules, like access being allowed only during working hours.

Each of these systems can be tailored to your needs. Your installer can help decide which one is best for your premises and how it can be managed.

 

Step 1. Choosing Your Supplier

Picking the right installer is important. A good installer will understand your needs, avoid unnecessary upgrades, and make the job easier.

Choose a trusted installer. Check their reviews and case studies. Look at the feedback from similar businesses. If anything seems off during your research, it’s better to move on and find another option.

 

Step 2. Discuss Your Access Control Needs 

Once you’ve chosen an installer, talk to them about what you need. They’ll suggest the best setup for your premises and how to install it with minimal disruption.

Start with a call. Share what your site is used for, what you need the system to do, and why you’re installing it. Based on that, your installer will put together a tailored specification which is right for your needs and budget.

 

Step 3. Create a Plan for Your Site

After agreeing on the system, your installer will plan the installation. They’ll ask for a site map so they can mark out where alarms, wires, and current systems are. This also shows where the new parts will go. Any physical elements like CCTV or access doors will also be marked on the map to ensure they’re installed in the right place.

If you are upgrading, your installer may want access to the current setup. This helps them see what can be kept and what needs replacing. They might also need a list of users and groups to transfer to the new system. If they installed the current system, they might already have this info.

 

Step 4. Installation Day 

Once everything is set, you’ll pick an installation date. Your installer will let you know what needs preparing. Usually, all your installer will need access to is power, they’ll handle the rest.

 

Step 5. Testing the Systems

After the system is installed, your installer will set up the online tools. This may happen at your site or their office. They’ll test everything during setup to make sure it works before handing it over to you.

 

Step 6. Completion, Handover and Training

When your system is ready, an engineer will visit your site. They’ll show you how it works and answer any questions. If you need more help, many installers like OLS have expert tech support to offer further training.

 

Step 7. Ongoing Service and Maintenance 

Once your system is running, regular preventative maintenance keeps it secure and working properly. Ongoing checks help it meet safety and reporting standards and identify any potential issues. Based on your setup, your installer may recommend routine planned visits. These usually include updates, system reviews, and full checks.

 

OLS Service and Maintenance

OLS offers two types of service and maintenance packages: Cloud Only and Standard.

Cloud Only Service and Maintenance 

This includes cloud support, online help, and access to our ticketing system. It also provides regular software and firmware updates. Site visits or extra parts are charged separately. This package doesn’t include a Service Level Agreement (SLA).

Standard Service and Maintenance 

This includes more hands-on support, like callouts and yearly checks. It also covers on-site labour and hardware replacements (excluding vandalism damage). You’ll have full access to tech support and system updates.

Both packages include expert support to keep your system working efficiently and ready for future needs.

 

Final Thoughts 

Upgrading or installing an access control system may seem like a big task, but with the right help, it’s simple and smooth. Whether you’re starting from scratch or improving what you have, a trusted installer like OLS can guide you through every step.

Access control isn’t just about security. It also adds convenience and peace of mind by showing you exactly who has access to your building. With the right system and support, you’ll be ready for whatever comes next.

Want help getting started? Contact OLS for expert advice that fits your needs.

 

Frequently Asked Questions

1.How long does installation take?  

It depends on your building and the type of system. Your installer will go over the timing and answer any questions.

 

2.Can I upgrade without replacing everything?  

Yes. Many parts of your current setup might still work. Your installer will check what can stay and what should be updated.

 

3.Do I need the internet for a cloud system?  

Yes. A stable internet connection is needed for cloud systems to work properly and allow remote control.

 

4.How often do I need maintenance?  

It depends on your system and how much you use it. Your installer will help set up a good schedule.

 

5.What support is available if I have an issue?  

OLS offers both remote and on-site support, depending on your package. You’ll also have access to a support desk for extra help.